MIT Haystack Observatory

April 30-May 4, 2017


Notebook

Objective

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The intended audience for this meeting is the technical staff of the stations. The meeting will be oriented towards hands-on training and problem resolution in VLBI operations. We hope that all VLBI stations will be able to send technical representatives. This meeting represents a rare opportunity for both training and communication with personnel from other stations, the coordinating center, and the correlators.

Attendance at the TOW will be limited to two people from each station. If you can send two people, we recommend that the best pair of people would be an experienced station operator plus a new operator. If your station would like to send more than two people, please have the additional people also fill out the registration form. Then, send a message to the Network Coordinator with the priority order of the people from your station. Attendance for only two people per station is guaranteed. The limit of two will be raised only if it does not cause the meeting and classes to become too large.

Location

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The workshop will be held at MIT Haystack Observatory in Westford, Massachusetts, USA., approximately 50km NW of Boston.

Important Dates

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  • Open pre-registration - Feb 1
  • Close pre-registration, Open class sign-up - March 6
  • Close class signup - April 4
  • Post class schedules - April 15
  • Deadline for booking lodging - April 15

Program

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Haystack Observatory will host an icebreaker reception at Radisson hotel on Sunday, April 30, starting at 6:00 pm (projected end is 8:00 pm), as well as a dinner at the Observatory on Wednesday, May 3rd.

There will be a side excursion to the RedSox vs Orioles game on Monday May 1, more information coming soon.

Registration

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Everyone who plans to attend must register. Registration consists of two parts: (1) pre-registration and (2) final class sign-up.

The registration fee is $350. This will cover morning refreshments, coffee breaks, lunches, and one dinner during the meeting, and course materials. The fee will be collected at the registration desk at the meeting. The preferred payment option is by credit card (Visa or Mastercard); check and cash payment can be accommodated on request and prior notice.

Pre-registration is now OPEN - Click here to pre-register

View registered list

Class Sign-up

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Everyone who pre-registered must sign up for classes to complete the registration process. To do so please fill out the class sign-up form with the aid of the list of class descriptions. The deadline for signing up for classes is April 4, 2017.

Program Committee

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  • Dirk Behrend (USA)
  • Alessandra Bertarini (Germany)
  • Chris Coughlin (USA)
  • David Hall (USA)
  • Ed Himwich (USA)
  • Michael Lindqvist (Sweden)
  • Alexander Neidhardt (Germany)
  • Arthur Niell (USA)
  • Mike Poirier (USA)
  • Ganesh Rajagopalan (USA)
  • Chet Ruszczyk (USA)
  • Jonathan Quick (South Africa)
  • Mamoru Sekido (Japan)
  • Gino Tuccari (Italy)

Local Organizing Committee

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  • John Barrett
  • Pedro Elosegui
  • Heidi Johnson
  • Arthur Niell
  • Ganesh Rajagopalan
  • Chet Ruszczyk
  • Jason SooHoo

Invitations

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Although Haystack Observatory cannot provide financial support for attendance at the workshop, we will, on request, send a letter of invitation to attend the meeting. If this would be of assistance for your travel plans, please contact Heidi Johnson to request a letter.

Visa

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Depending on your country of origin you may need a visa to enter the United States or you may be eligible to participate in the Visa Waiver Program (VWP). Please check the Visa Waiver Program Countries to find out if you are eligible for a Visa Waiver.

If you need a Visa, please contact the U.S. Embassy/Consulate in your country in order to inquire about the necessary paperwork. If you can take advantage of the Visa Waiver Program, please obtain an approved travel authorization prior to your travel to the United States. For this purpose, use the Electronic System for Travel Authorization (ESTA). Please make sure that you obtain your authorization in time.

Lodging

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A block of rooms has been set aside at the Radisson Hotel in Chelmsford, MA., approximately 10km from Haystack Observatory.

Participants are requested to make their own reservations if possible. Please contact the hotel using the information given below. Rooms will be released from the block after April 15; please make your reservations before then. A credit card is required to guarantee your room. Be sure to to go to the private webpage Radisson to book reservation on-line.

Please note: the Radisson has a "Late Cancellation/No Show" fee equal to the first night room rate if not canceled at least 24 hours prior to arrival, as well as canceling the remainder of the reservation.

Radisson Hotel and Suites Chelmsford-Lowell
10 Independence Drive Phone: +1-978-256-0800
Chelmsford, MA 01824 Fax: +1-978-250-5887
United States Map and Directions

Rates:

Studio Suite $129.00 + tax

Deluxe Room $109.00 + tax

Hotel amenities include:

Full breakfast for one

Indoor Heated Pool & Fitness Center

Independence Bar and Grill

Local shuttle service and free parking

Free wireless Internet access

Private webpage:    Radisson

Transportation

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Service Contact Information Price Comments
Flight Line 1-800-245-2525
From Boston airport:
$67 for 1–3 people
$85 for 4 people
$100 for 5 people

From Manchester airport:
$97.75 for 1–3 people
$132.25 for 4–5 people
This is for a shared ride. Both Boston and Manchester airports are served by Flight Line
C & L Air Limo 1-800-247-7080
978-692-9303
From Boston airport:
$76 for 1 person
$79 for 2 people
$89 for 3+ people

From Manchester airport:
$91 for 1 person
$91 for 2 people
$98 for 3 people
This is for a shared ride. Both Boston and Manchester airports are served by C & L Air Limo, Inc.

Local Information

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To reach Haystack Observatory please follow the map and text-based driving directions.

Other links to local information: